Digital Notarization: How eSignatures Get Legally Notarized
The short answer is yes, you can notarize an electronic signature – and it’s legally valid in all 50 states. With remote online notarization (RON) now permitted nationwide, digital notarization has become faster and more convenient than traditional paper processes. According to the National Notary Association, over 1.3 million remote notarizations were performed in 2022 alone.
This guide explains exactly how electronic signature notarization works, when you might need it, and how to get documents notarized digitally.
How Electronic Signature Notarization Works
The 3 Methods of Notarizing eSignatures
- In-Person Electronic Notarization
- Signer appears physically before the notary
- Uses a digital signature pad or e-signature software
- Notary applies electronic seal and signature
- Remote Online Notarization (RON)
- Conducted via secure video conference
- Identity verified through knowledge-based authentication
- Platforms like Notarize or DocuSign Notary provide compliant solutions
- Hybrid Digital-Physical Process
- Document signed electronically
- Printed for traditional wet-ink notarization
- Scanned back into digital format
The Uniform Electronic Transactions Act (UETA) and ESIGN Act provide the legal foundation for these methods.
When You Might Need an eSignature Notarized
Common documents requiring notarized electronic signatures include:
- Real estate transactions (mortgages, deeds)
- Estate planning documents (wills, POAs)
- Business contracts (LLC formations, vendor agreements)
- Court documents (affidavits, depositions)
The Mortgage Bankers Association reports that 89% of lenders now accept RON for loan closings.
The Legal Landscape: State-by-State Variations
While all states permit some form of electronic notarization:
- 47 states have permanent RON laws (as of 2023)
- 3 states (CA, CT, MS) have temporary RON provisions
- Notary requirements vary by jurisdiction
The American Land Title Association (ALTA) maintains an updated map of state RON laws.
Benefits of Digital Notarization
- Faster Processing
- Average RON completion: 15 minutes vs 3-5 days for paper
- Enhanced Security
- Digital audit trails
- Biometric verification
- Tamper-evident technology
- Cost Savings
- Eliminates printing/courier fees
- Reduces errors requiring re-notarization
A PwC study found digital notarization cuts transaction costs by 60-80%.
How to Get an eSignature Notarized: Step-by-Step
- Choose a Platform
- Select a RON provider approved in your state
- Verify Identity
- Provide government ID
- Answer knowledge-based questions
- Connect with Notary
- Join secure video session
- Sign document digitally
- Receive Certificate
- Get digitally notarized PDF
- Download audit trail
Popular services include NotaryCam and SIGNiX.
Potential Limitations to Consider
- Some counties may require wet signatures for recorded documents
- International notarizations may need apostille certification
- Elderly or tech-averse users may prefer traditional methods
The Securities and Exchange Commission (SEC) provides guidance on when wet signatures remain necessary.
The Future of Digital Notarization
Emerging technologies like:
- Blockchain notarization for immutable records
- AI identity verification with facial recognition
- Smart contracts with auto-notarization clauses
are transforming the field. The World Economic Forum predicts 90% of notarizations will be digital by 2027.
Electronic signature notarization is not just legal – it’s often the smartest choice for speed, security, and convenience. As more states adopt permanent RON laws and businesses embrace digital processes, paper notarization is becoming the exception rather than the rule.