Understanding DON’s Official Platform for Records Management in 2025
Managing records securely and efficiently is vital for any federal agency—especially the U.S. Department of the Navy (DON). If you’ve ever asked, “Where is the current DON electronic records management tool located?” you’re likely referring to the designated digital platform used by the Navy to handle, store, and retrieve official records in compliance with federal and Department of Defense (DoD) policies.
As of 2025, the DON uses a centralized system known as DON TRACKER for most of its electronic records management needs. This tool is hosted within the DoD’s secure cloud infrastructure, ensuring both high availability and strict security compliance.
Let’s break down what this tool is, where it’s located, and how it supports the Navy’s mission.
What Is DON TRACKER?
DON TRACKER (Tasking, Records, and Consolidated Knowledge Enterprise Repository) is the official correspondence and records management solution for the Department of the Navy. It replaced legacy platforms like the Navy Correspondence and Task Management System (NCTMS) to create a unified, modern solution.
According to DON CIO, the system is built to manage:
- Tasking and correspondence routing
- Electronic records lifecycle management
- Digital archiving and retrieval
- FOIA-related document handling
By consolidating multiple legacy tools into a single, cloud-hosted platform, DON TRACKER streamlines operations and supports better records transparency across commands.
Where Is DON TRACKER Hosted?
The current DON electronic records management tool is hosted within the Department of Defense’s milCloud 2.0 environment. This cloud infrastructure is part of the DoD’s push toward secure, scalable, and resilient IT modernization.
According to the Defense Information Systems Agency (DISA), milCloud 2.0 allows federal services like the Navy to operate mission-critical systems in a secure, accredited cloud ecosystem. This includes:
- Compliance with DoD cybersecurity standards
- High availability and redundancy
- Integration with other federal systems
The platform is not publicly accessible. It operates within secure DoD networks and is available only to authorized users with proper Common Access Card (CAC) credentials.
Who Uses DON TRACKER?
The tool is used by personnel across the Department of the Navy, including:
- Civilian and military staff
- Command leadership
- Administrative support teams
- FOIA and legal departments
It’s primarily accessed through Navy Marine Corps Intranet (NMCI) and other DoD-authorized networks. Its tight integration with Navy workflows ensures that all communications and records are properly captured and managed throughout their lifecycle.
Key Features of the DON Records Management Tool
The Navy’s current platform offers a wide array of functionalities that go beyond simple file storage:
- Workflow automation: Assign tasks and route documents across departments.
- Records tagging: Apply metadata to categorize and retrieve documents quickly.
- Audit trails: Automatically log all actions for accountability and compliance.
- Access control: Restrict document visibility based on roles and clearance levels.
- Integration with email and messaging tools: Seamlessly track communications tied to official records.
These features make it easier to fulfill compliance requirements under laws like the Federal Records Act and Freedom of Information Act (FOIA).
Why It Matters: Compliance and Accountability
Maintaining accurate and accessible records isn’t just a matter of efficiency—it’s a federal mandate. The National Archives and Records Administration (NARA) requires all agencies to manage official records electronically, including metadata and audit logs.
By centralizing its electronic records management within DON TRACKER, the Navy ensures it remains compliant with evolving federal mandates. It also allows for quicker response times for internal reviews, legal requests, and congressional reporting.
For more details on records compliance, visit the NARA records management guidance.
How to Access the Tool (For Authorized Personnel)
Authorized users within the Navy can access DON TRACKER through their NMCI or ONE-Net environment, using a CAC and appropriate user credentials. System administrators and command IT leads typically manage access and permissions.
New users may need to complete training on system use and compliance protocols. Training materials and support can be found through DON CIO Training Resources.
The Department of the Navy’s current electronic records management tool—DON TRACKER—is securely hosted in the DoD’s milCloud 2.0 infrastructure. This modern, secure, and compliant platform is vital to supporting transparency, operational efficiency, and long-term information governance across the Navy.
Understanding where and how this tool operates is key for both Navy personnel and external stakeholders who rely on the accurate management of government records.